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ALS Events Advisory Council

Thank you for your interest in joining the ALS Events Advisory Council. For more information about The ALS Association Central & Southern Ohio, please visit our website at www.ALSohio.org.

 

ALS Events Advisory Council
Structure and Job Descriptions

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Question - Required - Please Select the Appropriate City.




2. Please provide your contact information.

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What's this?

 

JOIN THE EVENTS ADVISORY COUNCIL AND HELP US PLAN ACTIVITIES THROUGHOUT CENTRAL & SOUTHERN OHIO!!

 

Please select your top three (3) areas of interest with one (1) being your most preferred. Council meetings will be held once a month, starting in January and then twice a month, if needed just prior to an event. Work is also accomplished in between meetings via email and phone.  Chapter Director of Development & Special Events and Regional Development Managers oversee the fundraising and logistical aspects of events and community outreach and lead monthly committee meetings with the help of active sub-committee Volunteer Chairs listed below:

3.  


 
      • Volunteer would have the ability to recruit their employer and other businesses in the community to support the event as Sponsors or as Corporate Teams. A Corporate Team is made up of employees from a company who forms their own Team and raise funds for their team. A Sponsor gives corporate money and then receives various levels of advertising from the Chapter for their business.
      • Make contact with other Team Captains and event participants with chapter staff support who will connect with their employers and local businesses to support the Walk.
4.  


 
      • Works with Chapter staff to create communications to be sent to Team Captains under their name throughout Event season, encouraging them to take specific steps to form their teams, make self donations and raise money. E-mail and snail mail communications will be sent from the chapter office with the support of the Family Team Chair.
      • Plays key role in conjunction with chapter staff in speaking at Event Kick-Offs (pre-Event) and Awards event (post-Event) in talking with Team Captains, motivating them to get involved to the maximum extent possible.
5.  


 
      • Works with Chapter staff to learn current event day volunteer needs and identify any additional volunteer needs.
      • Creates volunteer prospect list from clubs and organizations.
      • Secures volunteers for day-of Event with assistance from chapter staff by reviewing current email recruiting communications and time line.
      • Once recruiting begins, assigns responding volunteers to specific tasks in exising volunteer positions and communicates job, work time frame and any other walk day information to volunteers two (2)  weeks prior to Event day.
      • Greets and checks in all volunteers the day-of, distributes site map if needed and any relevant instructions about their volunteer assignment.
      • Follows up with post thank you letters to volunteers within two (2) weeks of the Event.
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      • Creates prospect list of companies to solicit for product sponsorship of the Event.
      • Works with chapter staff to develop a solicitation plan and makes "asks".
      • Makes follow up calls and secures product. Coordinates day-of delivery, set-up and distribution.
      • Provides chapter staff with all contact information of donors and description and amount of donation.
      • Drafts Thank You Letter and works with chapter staff to get letter out to donor on chapter letterhead no more than two (2) weeks after Event.
7.  


 
      • Creates an exciting atmosphere for the day of Event utilizing entertainers, decorations, and children's activities.
      • Secures donated entertainment for the Event.
      • Works with entertainers to discern electrical and staging needs.
      • Works in partnership with Logistics Chair and staff to meet entertainer's needs.
      • Provides chapter staff with all contact information of donors and description and amount of donation.
      • Draft Thank You Letter and works with chapter staff to get letter out to donor on chapter letterhead no more than two (2) weeks after Event.
8.  


 
      • Works with chapter staff to create an advertising - preferably free, plan for the Event.
      • Creates a plan to distribute Event yard signs, save-the-date cards, posters and brochures in the community with the help of  local business, libraries, walkers, and enlist other volunteers for help in distribution.
      • Researches other free advertising opportunities available for getting word out about the Event (i.e. contacting local tv and radio stations for posting on their community boards and websites) and works with chapter staff by making sure information/logo is posted accurately.
9.  


 
    • Team Week is held in August and is a week where teams are presented with a particular "challenge" for which prizes are given out. Prizes are then delivered to the winner as a " Thank You".
      • Works with chapter staff to create list of donated items to secure as Team Week gifts, five (5) given out during the week. Four (4) gifts should have a volume of a minimum of $50 - items can be bundled (i.e. $25 gift card to movies, $50 restaurant gift card) and the fifth day item(s) are a minimum value of $250 (i.e. hotel stay, dinner, theater tickets, etc.).
      • Using Chapter letterhead and template letter to edit, solicits establishments, businesses for donated items.
      • Provides chapter staff with all contact information of donors and description of donation.
      • Drafts Thank You Letter and works with chapter staff to get letter to donor on chapter letterhead no more than two (2) weeks after Walk.
10.  


 
    • Event Kick Offs are held to cheer on participants and help them prepare to lead their teams to victory.
    • The Walk Kick Off is typically held in June and is an opportunity for team captains to get Walk collateral materials, fundraising tips, and meet with other Walk participants. This event is vital to helping new and returning teams succeed in reaching their fundraising goals. (This would also apply to other events in some cases)
      • Works with chapter staff to secure venue (handicap accessible) for the event that will appeal to a majority of our Walk participants - including food and beverage.
      • Create a small subcommittee to assist with planning the kick off.
      • Assist in creating excitement for the kick off through social media and other advertising avenues.
      • Assist with decor, signage and other event logistics.
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    • Event Celebrations are held after events to celebrate accomplishments and recognize participants and volunteers.
    • The Walk Celebration, held in November, is an event to thank our top participants and recognize their hard work and dedication.
      • Create small subcommittee to assist with planning the event.
      • Work with chapter staff to secure venue that will appeal to our participants.
      • Assist in planning logistics for the event including: food, beverage, and decor.
      • Assist in setup and breakdown of event.
      • Assist in designing invites.
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